Privacy Policy

Updated:  October 2018

The Sonoma Valley Authors Festival (the “Festival”) values your privacy. Because the Festival gathers certain types of information from and about users of our website, we want to make you aware of our policies and the terms and conditions surrounding the gathering and use of that information. This Privacy Statement contains details regarding our practices and your choices relating to how we collect, use and disclose personal and other information about our guests, visitors and users.

You may provide Personal Information to us when you use our website, including any website where this Privacy Statement is posted, and any subdomains or mobile versions (collectively, the “Site”).  “Personal Information” is information which can be used to distinguish or trace an individual’s identity, such as their name, mailing address, email address, etc. whether used alone, or when combined with other personal or identifying information which is linked or linkable to a specific individual.  We typically collect Personal Information and other data from you, and use that information in the following ways and as otherwise set forth in this Privacy Statement or otherwise communicated to you from time to time (subject to your consent when required by applicable laws).

By visiting our Site, you agree that any Personal Information that we collect from or about you through our Site, including personally identifiable information, anonymous information, and aggregate information, will be handled as described in this Privacy Statement. Your use of our Site, and any dispute over privacy, is subject to this Privacy Statement and any other applicable agreements between you and the Festival, including any applicable limitations on damages and the resolution of disputes.  Please be advised that the practices described in this Privacy Statement do not apply to information that you may submit to digital properties maintained by other companies or organizations to which we may link.

Collection and Use of Information

The Festival collects Personal Information voluntarily given by users. For example, if you sign up for a newsletter or email updates, we will collect an email address. If you contribute to the Festival or purchase a ticket, we will collect a name, billing address, and information needed to complete a transaction.  Our website can be viewed without providing personal information. Here are some Festival services provided via websites, email, and social media that might require you to submit personal information:

  • When you subscribe to receive newsletters or program-specific updates via email.
  • When you register to attend an event, participate as a speaker, volunteer to assist the Festival, or apply to participate in a Festival-related activity.
  • When you contact Festival staff through email, social media, or the website.
  • When you make a monetary contribution or payment to the Sonoma Valley Authors Festival.
  • When you register to receive event, information restricted to participants and provided via the website, email, push alerts, or social media.
  • When a speaker or event attendee completes a form providing consent to record and publish their likeness and/or remarks.
  • As you inquire about job openings or apply for a job.

The Festival may also collect information about your computer, including where available your IP address, operating system and browser type, for system administration and to report aggregate information to our advertisers. This is statistical data about our users’ browsing actions and patterns and does not identify any individual. For the same reason, we may obtain information about your general internet usage by using a cookie file which is stored on the hard drive of your computer. Cookies help us to improve Site and to deliver a better and more personalized service.

This Site does not use cookies explicitly. The Site may use third party code and libraries, however, that use cookies to collect information and improve their services. You have the option to either accept or refuse these cookies and know when a cookie is being sent to your device.  If you choose to refuse our cookies, you may not be able to use some portions of this site.  You may refuse to accept cookies by activating the setting on your browser which allows you to refuse the setting of cookies. If you select this setting, however, you may be unable to access certain parts of the Site. Unless you have adjusted your browser setting so that it will refuse cookies, our system will issue cookies when you log on to the Site.

Third Party Sites and Services

As described above, our Site include functionality (such as ticket purchases) provided by third parties and may also contain links to third party sites. When you make purchases through third parties, we do not receive or store your payment account information, as the purchase and payment transaction is processed by the third party. We may receive your email address, however, or the last 4 digits of your credit card (for confirmation purposes), or other information provided during a purchase from the company through which your transaction was processed.  Any third-party websites or services to which our Site links may use cookies, independently collect data or solicit Personal Information, and you should carefully review the privacy policies of these third parties before providing them any Personal Information. This Privacy Statement does not apply to any information you submit to third-party websites or services, including, without limitation, any sites to which our Site may redirect you for purchasing tickets, or other sites that may be connected to our Site by hypertext link or otherwise.

With Whom May We Share Your Information?

Personal Information we collect may be shared with a variety of parties, depending upon the purpose for and context in which that information was provided. For instance, if you purchase a ticket on our Site or through links we provide, your Personal Information may be shared with trusted third parties in accordance with this Policy.

Please note, if you use any social media plugin, API, or other similar feature, use an event hashtag or similar link, or otherwise interact with us or our Site via social media, anything you post may be made available on our Site or to the general public. We may share, rebroadcast, or redisplay that information or other information derived from your social media interactions to the extent permitted by the terms of use governing the relevant social media service.
We may, without your consent, share Personal Information and other data with service providers who provide certain services on our behalf, or in the other circumstances noted below. For example, we may share certain Personal Information we collect with third parties such as providers of data hosting or processing services, payment processors, or other service providers. We also reserve the right to share any information we possess or data derived from it with service providers or others if such information has been reasonably de-identified.

In limited circumstances, we may, without your consent, access and disclose your Personal Information, any communications sent or received by you, and any other information that we may have about you to the extent we believe such disclosure is required by law, regulation, rule or court order; pursuant to requests from governmental, regulatory or administrative agencies or law enforcement authorities; or to prevent, investigate, identify persons or organizations potentially involved in, or take any action regarding suspected fraud or activity that appears to us to be illegal or we believe may expose us to legal liability. Additionally, we may disclose Personal Information in situations that we believe to be emergencies involving potential threats to the physical safety of any person or property if we believe that your information in any way relates to that threat.

Your Rights

You have the right to ask us not to process your Personal Information for marketing purposes. We will usually inform you (before collecting your Personal Information) if we intend to use your Personal Information for such purposes or if we intend to disclose your Personal Information to any third party for such purposes. You can exercise your right to prevent such processing by ticking certain boxes on the forms we use to collect your Personal Information.
You may opt out of all information sharing with third parties for marketing purposes (if any) by contacting us at, or at Sonoma Valley Authors Festival, P.O. Box 1447, Sonoma, CA 95476-1447.  If you do not wish for us to provide certain information to one or more of our commercial service providers, we may be unable to complete a transaction you request.

You can unsubscribe from all email newsletters or similar communications by clicking on the unsubscribe link in every email.

Accessing or Updating Your Personal Information

You may access or update any Personal Information we hold about you by sending a letter or email using the contact information listed above. We will respond to reasonable requests for access or revision and will provide access to the extent required or allowed by law. We may decide not to grant access or make revisions where the burden or expense of providing access would be disproportionate to the risks to the individual’s privacy in any given case, or when the rights of others would be violated by granting the access.

To obtain a list of the Personal Information that the Company holds about you, or for residents of California (as required by California law) any Personal Information the Company has disclosed about you to third parties for direct marketing purposes during the preceding calendar year, please send a written, signed request to: Sonoma Valley Authors Festival, P.O. Box 1447, Sonoma, CA 95476-1447.


We have implemented reasonable security measures to safeguard the Personal Information you provide us. No transmission and storage of data is completely secure, however, and submissions are at your sole risk. Our Site may contain links to sites operated by third parties. Please be advised that the practices described in this Privacy Statement do not apply to information gathered through these other websites. Please remember that any information you share in public areas, such as comment areas, message boards, social media platforms, or feedback sections, becomes public, and therefore this Privacy Statement does not apply to information you choose to make public. Please be careful about what you choose to disclose. Do not post any personal information that you expect to keep private.

Guidelines for Minors

Our Site is neither directed at nor intended for use by minors. Further, we do not knowingly collect Personal Information from minors. If we learn that we have inadvertently done so, we will promptly delete it. Do not access or use the Site unless you are 18 years old or older or under the supervision of your parent or guardian.

Limitation of Liability

By providing us with any Personal Information you expressly and unconditionally release and hold harmless the Festival its affiliates, members, directors, officers, employees and agents (collectively, the “Releasees”) from any and all liability for any injuries, loss or damage of any kind arising from or in connection with the use and/or misuse of your collected Personal Information. In addition, we cannot be held liable for any injuries, loss or damage of any kind arising from or in connection with the use and/or misuse of your Personal Information by any third parties who receive your Personal Information. We make no representations or warranty regarding any third-party’s use, collection or disclosure of your Personal Information.

Changes to Our Privacy Statement

By using any of our Site, you consent to the terms of this Privacy Statement. We may change this Privacy Statement from time to time. Any changes will be posted on this page (including the effective date for any revised policy). Accordingly, we recommend that you consult this page frequently so that you are aware of our latest Privacy Statement. Your continued use of our Site constitutes your acceptance of any revised Privacy Statement.

International Users

If you are accessing our Site from outside of the United States, any information provided will be transferred to us or our service providers in the United States. Regardless of where your Personal Information is collected or transferred, the information will be treated in accordance with this Privacy Statement. You consent to such transfer through your continued use of our Site.

Contact Us

If you have any questions about our privacy practices, or your dealings with our Site, please contact:  or

Sonoma Valley Authors Festival
P.O. Box 1447
Sonoma, CA 95476-1447

Notice for California users

Under California Civil Code Section 1789.3, site users are entitled to the following specific consumer rights notice: The Complaint Assistance Unit of the Division of Consumer Services of the California Department of Consumer Affairs may be contacted in writing at 1625 North Market Blvd., Sacramento, CA 95834, or by telephone at (916) 445-1254 or (800) 952-5210.